Watch this video to see how to bulk approve asset sections: 


Assets can be approved in bulk. This document will explain how this can be achieved.


Please Note!

Bulk approvals are only recommended on the basis that all assets within that bulk have been thoroughly checked. Bulk approving sections without checking can lead to costly reversals!

Also note that if you have fields that are only required for approval, you will not be able to bulk approve until these fields are complete.


Bulk Approval - General Guidelines 

In order to bulk approve a stage, all assets must be: 

  • In the same status 
  • At the same stage of approval 

You can approve assets in different statuses by using the Pending Approvals view. 


Bulk Approving a Group 

In order to bulk approve a group, the group must only contain assets that meet the above criteria i.e. they are all in the same status and at the same stage of approval. 

Navigate to Asset Groups as follows: 

  • Login to Asset Flow
  • Click Assets tab
  • Click the Asset Groups button in the top left corner. 

Tick the box next to the Group you wish to perform the approval for. Please note, this guide assumes that approvals have already been Requested and that you, the approver, have already checked the appropriate asset section. 

Click the blue Actions button at the top of the list and select Approval > Approve 'appropriate section'



Bulk Approving from the Asset List 

In order to bulk approve selected assets, the assets must meet the above criteria i.e. they are all in the same status and at the same stage of approval. 

Navigate to the assets list as follows:

  • Login to Asset Flow
  • Click Assets tab

Click the tick boxes next to the assets you wish to bulk approve. Please note, this guide assumes that approvals have already been Requested and that you, the approver, have already checked the appropriate asset section. 

Click the blue Actions button at the top of the list and select Approval > Approve 'appropriate section'



Bulk Approval - What if I Make a Mistake? 

If you have made a mistake with approvals, you can cancel them as long as the item has not been sent to a sale

To cancel approvals:

  • Select the affected assets as described in the above sections.
  • Click the blue Actions button at the top of the list. 
  • Select Approval > Cancel Approvals

Please Note!

Cancelling approvals in this way will cancel ALL approvals for these assets. The Approval process will need to be restarted.

Common Errors 

When bulk approving you may come across the following common issues: 

  • I have selected lots of assets and I can't see "Approvals" in the Actions menu - Assuming you have requested the approvals, this means that you have at least some assets selected that are not ready for approval. Usually this means you have assets with fields that are "required for approval". 
  • I have selected lots of assets and I can only see the "Cancel Approvals" option in the Actions menu - This means that you have selected assets that are awaiting approval for different sections. E.g. if the General Info sections has been approved for Asset A, but Asset B is still awaiting the General Info section approval, you can not bulk approve these assets.